Getting everyone’s responses shouldn’t be this hard.
Every option has a catch:
- Invite apps make your whole group create accounts — then bury them in marketing email.
- Group texts leave you chasing people down one by one.
- Plain email works — until you’re stuck scrolling the thread and tallying answers all week.
Connect Gmail and whoosin finds the invites you already sent — the replies become a live who’s-in list. Your group just replies — no app, no account, nothing to install.
Private beta · first event free forever, no card.
You send the invite from your own Gmail, the way you always do — whoosin never sends email for you; you just check the dashboard to see who’s replied.
We’re letting people in — get on the list.
Drop your email and we’ll let you in as we open spots. Already invited? Sign in.
One email, eight people, one live list.
Anonymous sample data, real behavior — including the part where the replies themselves are never kept.
The animation shows five moments. One: whoosin finds a sent invite, “Thursday Tennis — who’s in?”, sent to 8 people, and one click on Track turns it into an event card where all 8 people show “no answer”. Two: replies arrive and are classified — Alex “I’m in!” becomes yes, Jordan “can’t make it this week” becomes no, Sam “maybe if work allows” and Casey “I’m in unless it rains” become maybe. Each reply snippet dissolves after it is read — only the answer is kept. Three: three safety notes appear — your mail is read in your browser only, message content is never stored, and whoosin only creates drafts, it never sends as you. Four: one click on Draft follow-up offers Everyone (8) or Haven’t answered (4); choosing the 4 non-responders creates a draft in your own Gmail — you hit Send. Five: the loop closes on the owl and the line “Who’s in? You know.”
The replies are the messy part. That’s the part whoosin does.
You’ve sent the invite and the replies are trickling in — “in!”, “can’t”, “maybe”, “what time again?” Here’s what whoosin does with that pile, so you never scroll a thread and count heads again.
whoosin finds the invite you already sent
Connect Gmail and it spots the group invites in your sent mail — nothing to set up, nobody to onboard. You sent from Gmail the normal way; whoosin never sends or composes mail for you.
AI reads the replies
Every reply becomes a yes, no, or maybe — and chatter about directions or tee times never overwrites someone’s real answer.
One live list — and one click to chase the silent ones
Yes, no, maybe, no answer — the silent ones impossible to miss. One click drafts a follow-up in your Gmail to exactly the people who haven’t answered. You hit Send.
Anything you organize over group email.
Tap any scenario — one-off party or the every-week game; if they reply to you, it counts.
It answers whatever you actually asked.
Not every group email is “are you coming?” whoosin reads the real question in your invite and tallies the replies to match — and you confirm or fix any reply in a tap.
Counts the heads, not just the hands
“Coming, plus two” adds up to a real headcount. Even “I can’t make it, but my husband will” lands right — he’s counted, you’re not.
Tallies a vote or a sign-off
Asking the board to approve something, or chasing who’s turned in their forms? whoosin reads each reply as approve / reject — or done / not done — and keeps the count.
Speaks your event’s language
The board card reads approve / reject / abstain; the availability check reads available / unavailable. Same live list — labels that fit what you asked.
Privacy, by architecture
Your inbox stays yours.
whoosin is built so it can’t hoard your email — that’s in the architecture, not just a promise.
- Connecting uses Google OAuth — the secure “Sign in with Google” standard. You authorize on Google’s own page; whoosin never sees your password, and you can revoke access anytime.
- Your Gmail is read in your browser. To sort replies, short snippets go to our AI for a moment, then they’re discarded — never stored or logged.
- We store statuses — yes, no, maybe — never the messages themselves.
- Untrack an event and its data is deleted instantly. Delete your account and everything goes with it.
- No ad trackers, no third-party analytics, no tracking cookies — whoosin doesn’t follow you around the web.
- The only data we use to sharpen the AI is the optional feedback you choose to give when you correct it — and you can turn that off anytime in Settings.
- Follow-ups are drafts in your Gmail. whoosin never sends mail as you — you always hit Send.
whoosin’s use of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.
Cheaper than the thing you’re organizing.
Need more? Two ways to go unlimited:
- Unlimited events
- Live yes / no / maybe dashboard
- One-click follow-up drafts
- Manual entries & CSV export
- Unlimited events
- Live yes / no / maybe dashboard
- One-click follow-up drafts
- Manual entries & CSV export
Questions, answered.
Do I send the invite from whoosin?
No — and that’s the whole idea. You send your group email from Gmail exactly like you do today; whoosin never sends mail. It just reads the replies you get back and turns them into a live yes / no / maybe list. When you want to chase the people who haven’t answered, whoosin writes a draft for you — and you press Send.
Does it work with my email?
whoosin works with Gmail and Google Workspace accounts — that’s where your sent invites and their replies live. If your league email is on a custom domain run through Google Workspace, that’s Gmail too, and it works.
Does my group need to sign up for anything?
No. Nothing to install, no link to click, no account to make. Your group replies to your email from whatever they already use — Outlook, Yahoo, iCloud, a work address, anything. Only you, the organizer, need whoosin.
What does the AI do with the replies?
A short snippet of each reply is classified into yes, no, or maybe — transiently. Reply content is never stored, never logged, and never used to train anything. Only the verdict and a short note (like “in unless it rains”) are saved, so your list stays consistent.
Can I correct the AI if it gets one wrong?
One click. Change anyone’s status right on the card. And if they later reply with a different answer, whoosin flags the change so a stale correction never hides a cancellation.
Can it count guests and plus-ones?
Yes. When your invite asks how many are coming, whoosin pulls the number out of each reply — “in, plus two” becomes three — and shows a running headcount beside the yes / no / maybe list. If someone bows out but sends a guest in their place, the guest still counts and they don’t.
Can I use it for a vote or a quick sign-off?
Yes. whoosin reads the question in your email, so a board vote tallies as approve / reject / abstain and a “did you turn it in?” chase reads as done / not done. Same live list — it just speaks your event’s language.
What if someone texts me instead of replying?
There’s always one. Add them by hand in a few taps — name, status, optional note (“replied by text”) — and they show up in the list and the CSV like everyone else.
I organize from Outlook / Microsoft 365. Anything for me?
Not yet — Gmail first. Outlook support is on the roadmap; there’s a waitlist inside the app, and the size of that list decides how fast it happens.
Stop chasing. Start asking once.
Join the private beta — freeFirst event free forever. No card.